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June 13, 2021

Privacy Policy

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Polonia Institute, Inc.

Privacy Policy

This Privacy Policy applies to the websites and subdomains (“Sites”) owned and operated by the Polonia
Institute, Inc. (“PI”). We know that you care how information about you is used and shared. Except as
described in this Privacy Policy, we will not use or share your information with anyone. This Privacy
Policy explains what information will be collected by us when you access the Sites, how the information
will be used, and how you can control the collection, correction and/or deletion of the information. This
Privacy Policy does not apply to information we collect by other means, for example via offline
collection, or from other sources.

By using this Site, you agree to the collection and use of information in accordance with this Privacy
Policy.

Personal Information we collect.

While using our Site, you may be asked to provide us with certain personally identifiable information
that can be used to contact or identify you. Personally identifiable information may include but is not
limited to your name, email, address, photograph, etc. (“Personal Information”). We do not knowingly
collect personal data from children.

We gather Personal Information such as first and last names, home addresses, email addresses, and
credit card numbers, only when voluntarily submitted by you. At our Sites there are several forms with
which you can request information from us, ask to be put on our mailing list, or submit information to
us. If you make an online donation, personal information is collected in order to process that donation.

We gather information, including Personal Information, when:

  • you enter it voluntarily into any posting or comments within the Sites; if you remove
    information that you have made public on our Sites, copies may remain viewable in cached and
    archived pages of our Sites, or if other users have copied or saved that information.
  •  you respond to one of our surveys or appeals, we will collect any information contained in such
    survey responses; and
  •  you leave us feedback or request support; we will collect any information that is contained in
    your feedback or support request (including your email address).

Cookies:

Cookies are files with a small amount of data, which may include an anonymous unique identifier.
Cookies are sent to your browser from a website and stored on your computer’s hard drive. Like many
sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to
indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use
some portions of our Site.

How we protect your information.

Your information collected through the Sites is stored and processed in the United States. The PI takes
reasonable physical, electronic, and managerial precautions to prevent the loss and misuse of Personal
Information under our control. Yet, web-based data transmissions may in principle have security gaps,
so absolute protection may not be guaranteed. For this reason, you are welcome to transfer Personal
Information to us via alternative means, e.g. by telephone, email or mail.

All the forms on our website that involve Personal Information are secure pages, protected by a
reputable company that provides security for Internet sites and online credit card processing.
Information on these secure pages is encrypted, thereby protected from disclosure to third parties. No
credit card information is stored on our website, servers, or internal computers. When you enter
sensitive information on our forms, we encrypt that information using secure socket layer technology
(SSL).

We are concerned with protecting your privacy and data, but we cannot ensure or warrant the absolute
security of any information you transmit to us or guarantee that your information will not be accessed,
disclosed, altered or destroyed by breach of any of our industry standard physical, technical or
managerial safeguards.

If you have any questions about security on our Site, please contact us at admin@poloniainstitute.org.

Use of information we collect

In general, we use Personal Information you submit to us to provide better services to you, respond to
requests you make, and offer you additional information, opportunities, and functionality. We may also
use your Personal Information to provide you with updates about our services. Finally, we may rely on
Personal Information in order to comply with our legal obligations.

We want to provide and improve our service by:

  • Enabling you to access and use the Sites and our services.
  • Operating, protecting, improving, and optimizing the services and experience, such as by
    performing analytics and conducting research.
  • Sending you messages, updates, security alerts, and notifications.
  • Sending you messages and other information that may be of interest to you based on your
    preferences, including information about PI or related programs.

If you provide feedback to us, we may use and disclose such feedback for any purpose, provided we will
not associate such feedback with your Personal Information. We will collect any information contained
in such communication and will treat any Personal Information included in such communication in
accordance with this Privacy Policy. We may create Anonymous Information records from Personal
Information by excluding information that makes the Personal Information personally identifiable to
you. We may use this Anonymous Information to learn more about how visitors use our websites, to
analyze trends, to administer the site, and to gather general demographic information for reporting
purposes.

We process this information given our legitimate interest in improving our services and your member’s
experience, and where it is necessary for the performance of the contract with you and/or a legal
obligation. You can opt-out of receiving communications from us by following the unsubscribe
instructions included in our communications or changing your notification settings within your account.

Complying with our legal obligations

We may have to use Personal Information in order to:

  •  Detect and prevent fraud, spam, abuse, security incidents, and other harmful activity.
  •  Conduct security investigations and risk assessments.
  • Verify or authenticate information provided by you (such as to verify your authorization to act as
    an agent on behalf of a nonprofit organization).
  • Conduct checks against databases and other information sources, to the extent permitted by
    applicable laws.
  •  Resolve any disputes with any of our users and enforce our agreements with third parties.
  • Enforce our Terms of Use and other policies.

We process this information given our legitimate interest and legal obligation to improve services,
protect the Sites, measure the performance of our Sites, and to comply with applicable laws.
How we share your information.

The use of information collected through our Sites shall be limited to the purposes under this Privacy
Policy and our Terms of Service. We will not intentionally share the Personal Information that we collect
or store without your consent except as described below.

(a) We will not sell, loan, or lease your Personally Information to others. We may store Personal
Information in locations outside the direct control of PI, for instance, on servers or databases co-
located with hosting providers. However, any information you elect to make publicly available
on our Sites, such as posting comments on a page, will be available to others.

(b) We work with third party service providers who provide website, application development,
hosting, maintenance, and other services for us. These third parties may have access to, or
process Personal Information as part of providing those services to us. We limit the information
provided to these service providers to that which is reasonably necessary for them to perform
their functions, and our contracts with them require them to maintain the confidentiality of
such information

(c) Change of Ownership – Information about users and visitors may be disclosed and otherwise
transferred to an acquirer, successor or assignee as part of any merger, acquisition, debt
financing, sale of assets, or similar transaction, as well as in the event of an insolvency,
bankruptcy, or receivership in which information is transferred to one or more third parties as
one of our business assets and only if the recipient of the user or visitor data commits to a
Privacy Policy that has terms substantially consistent with this Privacy Policy.
Your choices regarding your Personal Information

PI regularly sends a newsletter and other communications to: (a) let you know about new content,
important announcements, new features, or changes to the Site, (b) offer you opportunities to
participate in special events, programs and surveys, and (c) notify you about initiatives by other Polonia
organizations. You may choose to opt-out from receiving such communications by following the
unsubscribe instructions provided in the communication or by editing your communication preferences
in your account.

PI members may also occasionally receive administrative announcement updates via email when we
believe it is necessary. You may not opt-out from these announcements, as they contain important

information about your membership. If you do not wish to receive these announcements, you have the
option to cancel your PI membership or remove yourself as a contact for your organization’s PI
membership. You understand that any such termination of your membership may involve deletion of
your Personal Information from our live databases. We will not have any liability whatsoever to you for
any termination of your account or related deletion of your information.

Links to outside websites

This Privacy Policy applies solely to information collected through our Sites. Links to outside websites
placed on our sites for your convenience do not signify our endorsement of such websites or their
contents. PI has no control over, does not review, and is not responsible for the privacy practices of or
content displayed on other websites. We encourage you to be aware that different privacy policies may
apply to each and every third party website that you visit through links on our Sites.

Privacy Policy updates

This Privacy Policy is subject to periodic occasional revisions. Such amended Privacy Policy will be
effective ten (10) days after being posted on PI sites or sent to you, and your continued access to the
Sites or use of the services after such time shall constitute your acceptance of the amended Privacy
Policy.

January 18, 2021

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